Fees & Conditions
At Birch Farm we pride ourselves on offering a wide variety of sessions to accommodate as many different attendance needs as possible please ask Mini about our different sessions and how we can help to ensure you are only paying for the childcare that you need where possible. Some limits apply to maintain staffing ratios. Our prices are divided by age accounting for the adult / child ratios we adhere to.
Please note we offer a 5% discount for payments made by standing order or employer’s childcare vouchers schemes where received into our account on or before 1st working day of each month. Additional discounts are available for full week/ siblings again please ask Mini for more details.
We invoice on a termly basis and divide this invoice into 4 equal monthly payments, this helps you to balance your budgeting and allows us to easily make changes if your needs change.
All snacks and drinks are provided at regular intervals and are included in the prices except for those children entitled to 2/3/4 year old government funding. Lunch will be charged at £4.00, Breakfast £2.00 and Tea £3.00
All children will be entitled to 3 terms funding starting the term after their 3rd birthday. Your child is entitled to 15 hrs of funding per week 38 weeks per year, this equates to 570 hours of free early education or childcare over 38 weeks of the year (or fewer hours over more weeks). A large number of working families may also be entitled to an additional 15 hrs / 570 hrs funding from Sept 2017 for 3 and 4-year-olds over 38 weeks of the year, a total of 1,140 hours. Its possible to stretch your entitlement by taking fewer hours over more weeks of the year.
The additional 15 hours will be available to families where both parents are working (or the sole parent is working in a lone parent family), and each parent earns, on average, a weekly minimum equivalent to 16 hours at national minimum wage (NMW) or national living wage (NLW), and less than £100,000 per year. Working will include employed and self-employed persons. Parents do not necessarily need to actually work 16 hours a week, but rather their earnings must reflect at least 16 hours of work at NMW or NLW. This includes those parents on zero contract hours who meet the criteria. Here at Birch Farm we can help you apply for your standard 15hrs entitlement by only requiring a copy of your child's birth certificate and the completion of a basic form. In order to gain the additional 15hrs entitlement you will be required to apply for a validation code through the direct.gov website If you're eligible for 30 hours free childcare, you'll receive a 30 hours eligibility code, your unique 11-digit reference number. This code is important as you'll need it to claim your free childcare. Once you have your code here at Birch Farm we will then need you to complete a form that gives us the code, your National Insurance number and your child's date of birth this will help to secure your free childcare place. Birch Farm management team will then need to check the code with the local authority and confirm your eligibility. We will then be able to discuss when provision can begin.
Every three months, you'll need to reconfirm that you're still eligible for 30 hours free childcare. You'll be reminded to reconfirm you're still eligible 4 weeks before the deadline by the direct gov website in the form of emails and text messages.. You don't need to bring your code to us every time you reconfirm however, you should notify the management team if you fall out of eligibility. You can apply for 30 hours free childcare for another child at any time. The point at which you'll need to reconfirm will be aligned for all children. This means that you won't need to go online to reconfirm at different points in the month for each child. If you don't reconfirm, both Birch Farm and the local authority will be told that you no longer meet the requirements for a free childcare place and fees may need to be repaid if you have received funding you were not entitled to because you did not inform us that your eligibility no longer meets to requirement or did not maintain your eligibility by completing your 3 monthly obligations. Please remember we will not know when your 3 month review is due so we will be unable to remind you or check you have done this. If you're no longer eligible, you can still access the 15 hour universal early education entitlement for 3 and 4-year-olds.
The minimum of funded hours you are able to use per day is 2½ and the maximum amount of funding you are able to use in any 1 day is 10hrs. If your child attends for more hours than funding covers we will charge as unfunded hours based on the session you are attending and meals during your funded hours. Please note funding does not cover the cost of meals, extracurricular activities, or school holiday periods unless you choose to use your funding as a stretched offer, this is when you claim all of your 15hrs / 30hrs each week but keep some for use in school holidays this is a good way of equalling out your invoice please discuss this option with Mini.
When can you apply?
The date you can apply depends on your child's birthday. Your child is eligible:
• from the term following their 3rd birthday until they reach compulsory school age
• if they usually live with you – you do not have to be their parent however foster carers are exempt
Child's birthday When you can claim
1 January to 31 March The beginning of the summer term on or after 1 April
1 April to 31 August The beginning of the autumn term on or after 1 September
1 September to 31 December The beginning of the spring term on or after 1 January